Barker Evans Private Client Law solicitors aim to deal with the data that we hold fairly and lawfully. This page has information about the data we hold, how it is used, and what you can do if you want it deleted.
Barker Evans Private Client Law principal solicitor, Rosamund Evans is our data controller in respect of personal information that we process in connection with our business (including the products and services that we provide). This firm is registered with the Information Commissioner’s Office (ICO) under registration reference Z1607457.
In this notice, references to “we”, “us” or “our” are references to the law firm Barker Evans Private Client Law. You can find out more information about this firm by clicking on this link to our About us page.
What sorts of data do we collect?
- Basic personal information
including name and address, date of birth and contact details
- Financial information
including bank details
- Information about your family,
such as marital status, next of kin, family members and contact details
- Information about your financial circumstances
including personal wealth, assets and liabilities, tax situation
- Employment information
- Visual images and personal appearance
such as copies of passports or driving licences
We may also collect information that is referred to as being “special category data”. This could include:
- Physical or mental health details;
- Racial or ethnic origin;
- Religious beliefs or other beliefs of a similar nature;
- Criminal convictions;
- Sexual orientation.
We do not generally process special category data unless you have voluntarily provided this to us, or it is relevant to the legal service you have enquiring about or asked us to provide you with. For example, where you have advised us of an issue, such as your health, which could mean that you may be classed as a “vulnerable client”, i.e. due to your personal circumstances or personal characteristics you are particularly vulnerable to financial detriment. We will process sensitive information where you have provided this information to us and have agreed that we can use this information to deliver services to you. Where possible we shall try to minimise the collection and use of special categories of personal data.
Why Do We Hold Data?
We hold such data as we believe is necessary to enable us to provide the information and services offered by Barker Evans Private Client Law, including our BE My Own Lawyer membership services. Information is collected during applications for membership or enquiries about our other services or when contracting with us for the supply of products or services. We also retain information contained in feedback forms, surveys and emails generally.
We only collect information that we are permitted to collect lawfully in accordance with current data protection regulations. We only hold data for as long as is strictly necessary and when data is no longer needed we delete it from our files and systems. We will limit our collection and processing of information to data necessary to achieve one or more legitimate purposes as identified in this privacy notice.
We do not store credit or debit card details. We do not sell details of our clients and users of this site to any 3rd parties.
Where does the data we collect come from?
We collect data about you from a number of sources:
- Data you supply
- Data that comes to us as a result of our relationship with you such as information about your relatives or friends if you instruct us to prepare a Will or similar document.
- Data that comes to us through the technology you use to communicate with us such as your IP address or mobile phone number.
- Data that we obtain from publically accessible sources such as social media, government websites, company registers etc.
When visitors leave comments on this site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
How we store your information and how long we keep our records
We manage our records to help us to provide services to our clients and members such as dealing with any queries and to comply with legal and regulatory requirements. Records help us to communicate with you more efficiently and demonstrate that we are meeting our responsibilities and to keep as evidence of our business activities.
Retention periods may vary based on the type of record
We retain personal data in our business records which are held in paper or electronic format or sometimes both.
The length of time we retain personal information depends on the type of record, the nature of the activity, product or service, and the legal or regulatory requirements with which we must abide. We normally keep client records for up to six years after the particular matter has been concluded. Some other records are retained for shorter or longer periods. Retention periods may be changed from time to time based on business or legal and regulatory requirements.
We might on exception retain personal information for longer periods, particularly where we need to postpone destroying it based on an order from the courts or an investigation by law enforcement agencies or our regulators. This is intended to make sure that we will be able to produce records if we are required to do so.
Contact us for personal information
If you would like more information about how long we keep your information, please contact us at 0115 7722129 or by emailing firstname.lastname@example.org. Any inaccuracies in the data we hold that are brought to our attention will be deleted or corrected as soon as reasonably possible.
We send emails and newsletters to our members and clients containing news, information and legal updates and other information we think will be of interest to them. We also send out newsletters to people who subscribe using our online application form or who have requested us to supply information to them about our services. Recipients who wish to unsubscribe from receiving newsletters by email can do so at any time using the unsubscribe links in the newsletters. Anyone receiving information and marketing material from us by post can request us to cease sending such communications by writing to us at Barker Evans Private Client Law Bridgford Business Centre 29 Bridgford Road West Bridgford Nottingham NG2 6AU or email at email@example.com
We do use “cookies” which would be stored on your browser. These are essential for the site to function properly. See also our Cookies Page
You can find out more about cookies from AboutCookies.org, an information site provided by OUT-LAW, part of international law firm Pinsent Masons.
Using our website
You are free to explore our Website without providing any information about yourself. When you visit the website or register for membership services, we request that you provide personal information about yourself, and we collect navigational information.
We also work with third parties such as Twitter, Facebook and Google to collect conversion tracking data and data for remarketing via those systems for advertising purposes and use analytics services such as Google Analytics to monitor the use of our website and services.
Right to withdraw consent
You have the right to withdraw your consent to your personal data being retained by us at any time by writing to us or by telephone. Click here for details